Administrative Assistant I in Tempe, AZ at Benchmark Electronics

发布日期: 8/10/2019

职位快速浏览

  • 求职者类型
    Full-Time
  • 职位类别:
  • 工作经验:
    Not Specified
  • 发布日期:
    8/10/2019

职位描述


Job Title
Administrative Assistant I

Job ID(Requisition ID):
4346

Job Summary
Not accepting resume or calls from outside firms, candidates should apply directly online for consideration. Under the direct supervision of the Executive Assistant this position provides administrative and secretarial support for our Corporate office.


Essential Functions and Competencies

Technical Capacity Personal Effectiveness/Credibility Thoroughness Collaboration Skills Communication Proficiency Flexibility
Qualifications / Education / Experience
Maintain a secure and professional presence in the lobby:
•Working from the front desk between 7:30 am and 4:30 pm, with an hour lunch break, M-F, hours may fluctuate due to onsite meetings.
•Unplanned absences amount to less than 2% of standard working hours
•Ensure badges are distributed appropriately and that users are aware of the badging/access protocol
•Ensure guests are connected with their Company escort.
•Communicate key visitor announcements, ensure Innovation Center is well kept and configured for customer visits.
•Answer all incoming calls on multi-line telephone system; transfer calls or page employees as needed
•Greet customers, vendors, visitors and job applicants in a friendly, professional manner Be the Point of Contact for café and facilities issues:
•Act as Liaison between Benchmark Facilities staff ensuring issues are known and addressed Tasks include:
•Pest Control requests/schedule
•Submit building repair work orders
•Submit Equipment (Coffee Makers, Ice Machine, Copiers) repair work orders
•Manage Canteen orders for coffee and Snack for vending kiosk
•Order/Stock Office Supplies
•Shred box schedule
•Submit Janitorial requests Process Invoices:
•Coding, Approvals, Send to A/P New Hire Onboarding:
•Generate Employee Badge
•Computer access requests
•I-9 verification Other Standard Activities:
•Receive and distribute incoming mail
•Administer UPS Shipping and Receiving
•POC for Conference room scheduling
•Act as backup administrative support as needed
•Coordinate ordering and distribution of office supplies Initial Projects:
•Organizational Chart Update/Maintenance
•Phone List/Distribution List Updating Minimal of 4 years experience in an Administrative Assistant role required. Proficient in Outlook Exchange, Word, Excel, PowerPoint,and Visio is required. Completion of AA or BA/BS Degree preferred
Job Category
Divisional G&A
Job Location
Tempe, AZ, USA

Schedule
Day
Pay Type
Hourly
Travel Requirement
No
Job Type
Full-Time

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Attention Search Agencies

Please note that we are not accepting agency phone calls or referrals regarding position vacancies. Third parties should not submit resumes on this site or to Benchmark employees directly. If the decision is made to engage the services of a search agency, we only work with organizations on our preferred vendor list with whom we have a written agreement. If you would like to be considered for this list in the future please contact the local Human Resource office.



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